Job Description

Job Description and Duties

This is a 12-month limited-term position and may be extended to a maximum of 24 months or may become permanent.

What will you do?

As the Accounting Administrator I (Specialist) you will function as a highly skilled professional and perform duties to support to the Fiscal and Business Services team to meet the Office’s operation needs. You will work independently, use good judgment to produce accurate work, meet various deadlines, and work in a team environment. You will utilize your knowledge of Generally Accepted Accounting Principles (GAAP) and the California Fiscal Information System (Fi$Cal) to conduct your work.  Specifically, you will:

• Review and approve purchase orders and vouchers; reconcile multi-year contract payment; respond to inquiries from internal and external contacts.
• Process vendor payments as needed to ensure timely payment.
• Prepare and submit reports to the State Controller’s Office including the 1099 report and non-resident tax withholding report.
• Perform month end closing, identify and resolve outstanding items in the process.
• Prepare monthly fund reconciliation and year-end accrual and adjustment journal entries.

You will find additional information about the job in the .

Working Conditions

• This position is eligible for participation in the office’s hybrid telework program. Work at the alternate work location must be in California and conducted in a space that is ergonomically sound, private, distraction-free, and has safe working conditions to be eligible to telework.
• Work performed in the office is in an air-conditioned high-rise building with elevator access and both natural and artificial lighting.
• Work may require sitting for an extended period of time using a personal computer and the use of standard office equipment, such as phones, copiers or scanners.
• Year-end accounting activities peak during the summer months of July and August.  Accounting staff must be able to work overtime during this period and vacation time may not be approved. Work may require periodic non-standard work hours and work during weekends to meet workload needs and demands.

Visa Sponsorship

This position is not eligible for a visa sponsorship. Applicants must be authorized to work in the US without the need for a visa sponsorship by the start date of employment. The California State Auditor’s Office is not an E-Verify employer.

Special Requirements

Any applicant receiving a conditional job offer will be subject to a background check, fingerprinting and an inquiry to the California Department of Justice to disclose criminal records prior to appointment.

State Auditor's Office employees are excluded from collective bargaining.

Additional hires may be made from this bulletin if positions become available.

Temporary Salary Reduction: Due to significant budget shortfalls, the office participates in the Personal Leave Program (PLP) which reduces employee salaries in exchange for accrued leave hours. The salary reduction amounts and leave accruals are based on the amounts that represented and other excluded employees receive.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Who are you?

• You have strong analytical and communication skills with demonstrated experience synthesizing information and communicating in a clear and concise manner.
• You have solid knowledge of accounting principles, budgetary processes, and financial reporting requirements.
• You excel at managing multiple fiscal projects and priorities with competing deadlines, ensuring accuracy and compliance.
• You have strong verbal and written communication skills.
• You have experience using research and information-gathering techniques; basic principles and practices of descriptive and inferential statistics.
• You have knowledge of accounting and budget principles.   
• You have experience using a variety of software including Microsoft 365, FI$Cal and project management applications used in fiscal operations.  
• You have the ability to establish and maintain positive working relationships.

Why should you join us?

• You want to make a difference for Californians and future generations, and make sure California government is effectively serving its people.
• You are highly collaborative, solution-oriented, and a strong communicator.
• You have a strong work ethic and thrive when working under pressure.
• You possess the ability to reason logically and creatively and use a variety of analytical techniques to resolve problems.
• You desire a monthly salary range of $6,823 - $8,543 with a 2% pay differential.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  Submit a Statement of Qualifications (SOQ) responding to the two questions below using specific examples of your education, training and experience. Your SOQ will help us determine who to interview for the position. Please limit your response to two pages. We will not consider applications that do not include responses to the questions or exceed the page limit.

  We require that you not use Artificial Intelligence assistance when composing your written response. Written responses are an attempt to assess and gain an understanding of your personal writing and communication skills and abilities.

  1. Describe your experience with FI$Cal, including your direct experience managing and analyzing purchase orders, multi-year contract expenditures, the voucher build processes and the use of reporting queries.
  2. Explain your experience with 1099 reporting compliance and any accounts payable or month-end close processes you have supported.

Job Tags

Permanent employment, Full time, Contract work, Temporary work, Summer work, Work at office, Remote work, Weekend work

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