Job Description
Title : Administrative Assistant/Executive Assistant
Location : Saint Paul, MN (Hybrid)
Job Type : Contract (12 Months)
Compensation : $40-$50 per hour (W2)
Industry: Chemical Manufacturing
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About the Role Our client, a global leader in water, hygiene, and infection prevention solutions supporting industries such as foodservice, healthcare, and manufacturing, is seeking an experienced Administrative Assistant / Executive Assistant to provide high-level support to senior leadership.
This role requires a highly organized, proactive professional who thrives in a fast-paced environment and can maintain strict confidentiality while managing sensitive information. The position is hybrid, with an expectation to be onsite when the manager is in the office.
Job Description This role serves as a trusted partner to senior leadership, playing a critical role in ensuring operational efficiency, effective communication, and seamless coordination across executive priorities. The Administrative Assistant / Executive Assistant will act as a central point of contact, proactively managing competing demands, anticipating needs, and maintaining a high level of professionalism and discretion in all interactions. Success in this role requires strong judgment, adaptability, and the ability to navigate sensitive situations while supporting both strategic and day-to-day business functions.
- Provide high-level administrative support to a senior executive and their team
- Manage complex calendars, including coordinating across multiple time zones for domestic and international travel
- Prepare and organize agendas, materials, and logistics for meetings, including leadership and board-level sessions
- Create and edit professional documents such as reports, presentations, memos, and correspondence
- Review, prioritize, and route incoming communications, ensuring timely and appropriate responses
- Coordinate travel arrangements and expense reporting (domestic and international) using tools such as Concur
- Maintain accurate records, documentation, and filing systems
- Order office supplies and support general office operations as needed
- Handle sensitive information with a high degree of confidentiality and professionalism
- Exercise sound judgment and make administrative decisions independently with minimal direction
- Support team operations and provide assistance to additional stakeholders as needed
Qualifications Required Qualifications: - High school diploma or GED
- 5–7 years of administrative or executive support experience
- Proven experience supporting senior-level executives in a corporate environment
- Strong proficiency with Microsoft Office (Word, Excel, PowerPoint) and Outlook
- Experience coordinating meetings, travel, and schedules across multiple time zones
- Familiarity with tools such as Power BI and Concur
- Excellent verbal and written communication skills
- Strong organizational, multitasking, and time management abilities
- Ability to work independently and make decisions with minimal oversight
- Demonstrated ability to handle highly confidential and sensitive information with discretion
Preferred Qualifications: - Experience supporting executives involved in external partnerships, business development, or high-level negotiations
- Previous experience working in a large, corporate or global organization
- Exposure to data reporting or dashboard tools (e.g., Power BI)
- Experience providing support to multiple stakeholders or cross-functional teams
Benefits Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family’s needs. For details, please review the DAHL Benefits Summary:
How to Apply Take the first step on your new career path!
To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we’ve reviewed your application details, a recruiter will reach out to you with next steps!
Equal Opportunity Statement As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!
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Job Tags
Hourly pay, Contract work, Work at office