Job Description

Wayfare Tavern is a celebrated fine dining destination in the heart of San Francisco, known for elevated American cuisine, exceptional hospitality, and memorable private events. We're looking for a detail-oriented, highly organized Event Coordinator to support our Event Sales Manager and help bring our private dining events to life — from first contract to final toast.

If you thrive on logistics, love client interaction, and get satisfaction from a perfectly executed BEO, we'd love to meet you.

What You'll Do

Event Planning & Coordination

• Support the Event Sales Manager in planning and coordinating all aspects of private dining events, from contract through execution
• Follow up with clients once events are contracted to provide menus, planning questionnaires, timelines, and setup/breakdown guidance
• Create, maintain, and continuously update detailed Banquet Event Orders (BEOs), ensuring every department has the most current information
• Distribute updated BEOs to kitchen, events, and operations teams in a timely manner
• Coordinate event logistics including room setup, floor plans, audiovisual needs, décor, and special requests
• Build and organize complete event folders for each event, including menus, floor plans, timelines, and key documentation

Client Communication & Service

• Serve as an additional point of contact for clients throughout the planning process
• Respond promptly and professionally to client inquiries via email and phone
• Confirm event details, dietary restrictions, and special accommodations ahead of each event
• Conduct post-event follow-up, including closing checks and gathering client feedback

Cross-Department Coordination

• Collaborate with the culinary team to finalize menus, dietary requirements, and event timing
• Work with the beverage team on wine selections, bar service, and specialty cocktails
• Communicate with event staff on room setup, equipment, and technical requirements

Administrative & Systems Support

• Maintain and update the event calendar and booking system
• Track event receipts and assist with reconciling final invoices with the finance department
• Support CRM data entry, reporting, and event metrics
• Help keep event menus and related content updated on the website

What We're Looking For

• Prior experience in event coordination, hospitality, or restaurant operations preferred
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Comfortable managing multiple events and deadlines simultaneously
• Proficiency with booking/event software and CRM systems a plus
• A team player who thrives in a fast-paced, guest-focused environment

Why Wayfare Tavern

Join a team that takes pride in hospitality, craft, and creating unforgettable guest experiences — in one of San Francisco's most respected fine dining restaurants.

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