Job Description

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Winona County is accepting applications for this position until 4:00 p.m. June 17.

This position starts at $22.93/hour (DOQ) with advancement up to $30.12/hour.

Characteristics of Class: Under the direction of the Human Resources Director, the Human Resources (HR) Office Assistant provides administrative and technical support to the Human Resources Department. Duties include answering the phone, filing and scanning documents, greeting both internal and external customers, processing bills and invoices, data entry, sending and receiving correspondence, scheduling interviews, maintaining employee records, and coordinating training sessions, meetings, and employee events. Assists the department with benefits, worker's compensation claims and FMLA paperwork.

Also provides administrative and clerical support to Administration as directed.

Examples of Duties: Any one position may not include all duties listed, nor do the examples listed in their relative order of importance include all duties that may be found in positions of this class.

• Assists with the recruitment process, including scheduling interviews, preparing interview materials, and managing candidate communications.
• Maintains accurate employee records, ensuring all documents are up to date and compliant with relevant regulations.
• Supports the HR Director and other team members with administrative tasks, such as scanning, preparing reports, drafting correspondence, filing documents, and responding to employee inquiries.
• Assists in coordinating training sessions, meetings, and employee events.
• Supports the onboarding process by preparing orientation materials and assisting new hires with paperwork.
• Handles routine inquiries regarding HR policies and procedures from employees.
• Any other duties as assigned.

Required Knowledge, Skills, and Abilities: Any combination of training and experience providing the following knowledge, skills, and abilities.

For Pre-Employment:

• High school diploma or equivalent (Associate's degree preferred).
• Minimum of 2 years of administrative experience, preferably in HR or a related field.
• High organizational skills and attention to detail.
• Ability to communicate effectively, both orally and in writing.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of customer service skills.
• Ability to exhibit mature judgment, imagination, initiative, and problem-solving capability in dealing with a variety of situations.
• Ability to exercise self-control and deal tactfully with people in stressful situations.
• Ability to carry out specific and general assignments requiring the organization and presentation of materials without direct supervision.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
• Ability to handle confidential information with discretion and professionalism.

For full job classification including ADA requirements, click here .

For a copy of the benefit statement for this position, click here .

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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