Job Description

Job Overview

We are looking for a detail-oriented and dependable Remote Bookkeeper/Billing Specialist to join our team in either a full-time or part-time capacity. In this role, you will support the financial health of the organization by maintaining accurate bookkeeping records, processing invoices, managing billing cycles, reconciling accounts, and helping ensure timely and accurate financial reporting. The ideal candidate is highly organized, comfortable working independently in a remote environment, and experienced in handling sensitive financial information with professionalism and discretion. You will work closely with internal stakeholders, vendors, and clients to resolve billing questions, monitor outstanding balances, and maintain clean and up-to-date financial data. This position requires strong numerical accuracy, excellent communication skills, and proficiency with accounting software and spreadsheet tools. A successful candidate will be able to prioritize multiple deadlines, identify discrepancies quickly, and follow established financial procedures while also suggesting improvements where appropriate. Responsibilities may include accounts payable and receivable support, payment tracking, invoice generation, expense categorization, bank and credit card reconciliations, and assistance with month-end closing activities. Because this is a remote role, self-motivation, responsiveness, and the ability to manage tasks efficiently without direct supervision are essential. We value candidates who bring a service-oriented mindset, a commitment to confidentiality, and a proactive approach to problem-solving. Whether working full-time or part-time, the Remote Bookkeeper/Billing Specialist will play an important role in supporting smooth financial operations, improving billing accuracy, and contributing to the overall efficiency of the business.

Responsibilities

• Maintain accurate financial records, including daily bookkeeping entries, account updates, and transaction categorization.
• Prepare, issue, and track invoices while ensuring billing information is complete, accurate, and submitted on time.
• Reconcile bank accounts, credit card statements, and other financial records to identify and resolve discrepancies.
• Monitor accounts receivable and follow up on outstanding balances in a professional and timely manner.
• Assist with accounts payable tasks, including reviewing bills, recording expenses, and preparing payments.
• Support month-end and year-end closing processes by organizing documentation and preparing financial data for review.
• Respond to client, vendor, or internal billing inquiries and help resolve payment or invoice-related issues.
• Maintain confidentiality of financial information and follow company policies, procedures, and compliance standards.

Requirements

• Previous experience in bookkeeping, billing, accounting support, or a similar finance-related role.
• Proficiency with accounting software such as QuickBooks, Xero, or similar platforms, along with strong spreadsheet skills.
• Strong attention to detail and accuracy in data entry, reconciliations, and financial recordkeeping.
• Ability to manage time effectively, prioritize tasks, and work independently in a remote environment.
• Good written and verbal communication skills for interacting with clients, vendors, and internal team members.
• Understanding of basic accounting principles, invoicing processes, and accounts payable/receivable workflows.
• High level of integrity and discretion when handling confidential financial and business information.

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